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College of Arts & Sciences
School of the Earth, Ocean and Environment


Advisement FAQ

SEOE Advisement Frequently Asked Questions

 

  1. When is advisement?

  2. When can I register for classes?

  3. How do I figure out who my advisor is?

  4. Do I need to bring anything to my advisement appointment?

  5. What if I’m switching majors?

  6. Can (or will) I be kicked out of my major?

  7. I’ve been advised; why can’t I register?

  8. Why can’t I register for a particular course?

  9. How do I register for independent study or thesis credits?

  10. How do I take courses somewhere else and transfer the credits back to USC?

  11. What are overlay courses?

  12. What is a senior records check and how do I get one?

  13. What is a cognate and do I need one?

  14. What is Graduation with Leadership Distinction, and how can I qualify for it?

  15. What is the Accelerated Master’s program, and how do I apply for it?

  16. What is Grade Forgiveness and how do I apply for it?

 

1. When is advisement? 

     Advisement for Spring courses starts after Fall Break and continues through the Friday before Registration (typically three weeks).  Advisement for Summer and Fall courses begins after Spring Break and continues through the Friday before Registration.

 

 

2. When can I register for classes?

     Registration appointments are set by the Registrar’s office (see their calendar here: http://registrar.sc.edu/html/calendar/Registration_cal.stm).  Registration for spring courses typically occurs in early November, and registration for summer and fall classes begins in early April.

     You can view your particular registration time in Self-Service Carolina (note: this is the earliest date and time you can register for classes, but you can register any time after this.) 

1. my.sc.edu
2. Log-in
3. click on Student
4. click on Student Registration
5. click on Registration Status

 

 

3. How do I figure out who my advisor is?

     Your advisor is listed in Self-Service Carolina.  If no advisor is listed, or you feel this advisor is incorrect (i.e. double-majors can only see one advisor listed in the system), please contact Shelley Schlenk in the SEOE Student Services Office, Jones 108 (foxworsd@mailbox.sc.edu).

1. my.sc.edu
2. Log-in
3. click on Student
4. click on Student Records
5. click on View Student Information
6. Select Semester

 

 

4. Do I need to bring anything to my advisement appointment?

      Students must prepare for their advisement appointment by completing a degree checklist detailing their progress thus far, reviewing the program requirements and the master schedule of courses offered for the following semester, compiling a list of courses they want to take, and jotting down questions they want to ask their advisor.  Faculty advisors have the right to request that unprepared students leave and make another appointment before the end of the advisement period.

 

 

5. What if I’m switching majors?

     If you plan to switch majors, you don’t need to meet with your assigned SEOE advisor; instead, make an appointment with either the Dean’s Office in 110 Flinn Hall (for students switching majors within the College of Arts and Sciences) or Cross-College Advising (http://www.sa.sc.edu/ssc/cca/; for students switching colleges or completely unsure of what they want to be when they grow up).  Note that you will still need to bring your advisement form to Jones 108 before you will be cleared to register.

 

 

6. Can (or will) I be kicked out of my major?

     Students majoring in Geological Sciences, Geophysics, Environmental Science, or Environmental Studies will not be asked to leave the major due to poor academic performance; but poor performance will prompt a student-advisor discussion as to whether the student is pursuing the right career path.  The Dean’s Office also reserves the right to place low-performing students on Academic Probation or Academic Suspension.

     Marine Science majors have only two chances to earn a C or higher in the following courses: MATH 141 and 142; CHEM 111/L and 112/L; PHYS 201/L or 211/L; PHYS 202/L or 212/L.  (Withdrawal with a W does not count as one of those chances.)  Furthermore, these courses must be completed before the start of the student’s third academic year (fifth major semester) as a marine science major.  Students not completing this progression requirement may be required to change majors or petition for an extension. 

  

 

7. I’ve been advised; why can’t I register?

     There are a number of reasons a student may not be able to register for a class; the most common are not having turned in a signed advisement form to Jones 108, and carrying a negative balance on the student account.

     Please check for the following reasons (below) in Self- Service Carolina:

• Registration Holds: A student may have a registration hold. Students can check for holds in Self- Service Carolina>Student>Student Records>View Holds.

Holds may include the following:

Citizenship – If the student has not yet been verified as a US citizen, the student may verify citizenship by completing and submitting the following form to the Office of the University Registrar: http://registrar.sc.edu/pdf/citizenshipverificationform.pdf

Immunization – The student may have an immunization hold. The University of South Carolina follows the Centers for Disease Control and Prevention (CDC) and the American College Health Association's (ACHA) recommendations regarding immunizations for college students. Immunization requirements must be met and the form must be on file at Student Health Services before a student can register for classes, move in to her/his residence hall or attend classes. Student needs to submit immunization forms immediately: www.sa.sc.edu/shs/forms/immunization/.

AlcoholEdu – The student may have an Alcohol.edu hold. Alcohol.edu is an online alcohol education assessment that measures student’s perceptions about alcohol use and abuse prior to arriving on campus and after several weeks on campus. For instructions on completing AlcoholEdu, visit http://www.sa.sc.edu/sape/instructions-for- completing-alcoholedu-and-haven/.

Haven – The student  may have a Haven hold. Haven is an online sexual assault education and training module that presents realistic and interactive skill-building scenarios. In accordance with federal mandates, this program will serve as one way students at South Carolina receive education and training on sexual assault prevention. For instructions on completing Haven, visit http://www.sa.sc.edu/sape/instructions-for- completing-alcoholedu-and-haven/.

• Advisement Holds – The student may have an advisement hold. When attempting to register in Self-Service Carolina (Student>Registration>Add or Drop Classes), the student will be alerted if you still have an advisement hold that is preventing registration. To have an advisement hold released the student will need to contact Shelley Schlenk in the SEOE Student Services Office, Jones 108 (foxworsd@mailbox.sc.edu).

 

 

8. Why can’t I register for a particular course?

     First, check the section number, and click on the CRN to read the fine print (aka course restrictions).  Sections beginning with a ‘P’ are restricted to the Palmetto College; ‘H’ means Honors College; ‘T’ means Opportunity Scholars.  None of these subsets offer overrides.

If the course you are trying for is restricted to another subset (i.e. a particular major or college), you must contact the department offering the course to request an override.

If you are having difficulty registering for CHEM 111 or 112, and you know you have the necessary prerequisites, try this:

when you register for CHEM 111, make sure you check the box for the lecture and the box for a CHEM 111L lab section, and then click ‘Add’ so you’re registering for both at the same time. The system considers the lab a prereq for the lecture and so will block your registration if you try to register for the lecture only.

If you need a Physics course or lab, but no seats are available, try this:

go to the Physics Dept's website and complete an override request form.  They try to open additional sections when they get enough requests.  Also keep checking frequently, as people will be adding and dropping those labs all summer, so seats will become available at random times.

If your major requires BIOL 101/L and/or BIOL 102/L, but you’re getting a field of study restriction, try this:

Go to the Biology student services office in Coker 108, or email Sandra Clifton, and ask for an override.  Tell them your VIP ID, the specific course/section you want, and the fact that the course is required for your major.

If you have transfer or AP credit for ENGL 102 and therefore need to take LIBR 101 for your INF overlay, but you’re getting an attribute restriction when you try to register for the course, please contact Jack Turner (jeturner@mailbox.sc.edu) for an override.  Be sure to include your VIP ID, the section you’re trying to register for, the specific error message you encounter and why it doesn’t pertain to you.

  

 

9. How do I register for independent study or thesis credits?

     Independent study, research and thesis credits (ENVR 399, 499; GEOL 399, 498-99, 699; MSCI 399, 496-499) require an independent study contract (http://registrar.sc.edu/pdf/AS-6up.pdf).  Student and advisor (or instructor) should complete all fields in the contract except Section and CRN, then bring the completed document to Jones 108 for processing.  The Student Services Office will fill in the Section, CRN and signature of Department chair/Area of Course Head, then contact the student to bring the contract to the Dean’s Office (110 Flinn Hall.)

  

 

10. How do I take courses somewhere else and transfer the credits back to USC?

     Students wishing to take summer courses at another USC campus or another college must complete a Transient Enrollment Form (http://registrar.sc.edu/pdf/SPT.pdf).  The form requires signatures from the student, the advisor, and Dean Knapp, and must be completed before the student can enroll in the course.  Students may not seek to retake a course which already appears on their transcript, either as a failing grade or as a withdrawal.

     See the Transfer Work tables on the Registrar’s website (http://registrar.sc.edu/html/TransferWork/transfertable.stm) to determine how courses taken at other institutions will transfer to USC.

 

 

11. What are overlay courses?

     Overlays are a specific section of the Carolina Core which addresses skills (like public speaking and information literacy) rather than subject area.  Students can use a particular overlay course to also satisfy another part of the Carolina Core (i.e. HIST 108 is both a non-US History and a Values, Ethics and Social Responsibility overlay course), but at least one of the overlay courses must ‘stand alone’ and satisfy only the overlay section.

     For more clarification, consult your specific major checklist or talk with the Student Services staff in Jones 108.

 

 

12. What is a senior records check and how do I get one?

     The senior records check is a meeting with the Dean’s office staff to make sure a student has met all requirements for graduation.  Students who have completed 90 credit hours or are within two semesters of graduation should make an appointment with their advisor to fill out a Major Program Card (available in Jones 108).  The next step is to bring the card to the Dean’s Office (110 Flinn Hall) for the senior records check; appointments can be scheduled online: http://www.sc.edu/advising/artsandsciences/ and click on Student Services.

     Note that Marine Science, Environmental Science and Geophysics majors need 128 credits, including electives, to graduate; Geological Sciences and Environmental Studies need 120 credit hours.  PEDU courses do not count toward graduation.  

     Students who wait until their final semester for a senior records check may find themselves short a class and therefore unable to graduate. 

  

 

13. What is a cognate and do I need one?

     A cognate is a cluster of advanced-level courses (typically 12 credits) that relate to the major, but aren’t directly a part of it.  (http://bulletin.sc.edu/preview_entity.php? catoid=91&ent_oid=2671&returnto=11027#Curricula)  Marine Science, Environmental Science and Environmental Studies are considered interdisciplinary degrees that do not require a cognate, but Geological Sciences does.  The required coursework in Geophysics forms a Math cognate for that degree.

 

 

14. What is Graduation with Leadership Distinction, and how can I qualify for it?

     Students who study abroad, work in a research lab, serve as a peer leader or club officer, or perform extensive community service can qualify for Graduation with Leadership Distinction (http://www.sc.edu/uscconnect/leadership/  This honor appears on your diploma, earns you the right to wear special cords at graduation, and lets potential employers know that you have demonstrated exceptional leadership abilities.

 

 

15. What is the Accelerated Master’s program, and how do I apply for it?

     Click here (Accelerated Bachelor’s/Graduate Study Plan PDF) for more information, and then see Shelley in Jones 108 if you have additional questions.

 

 

16. What is Grade Forgiveness and how do I apply for it?

http://registrar.sc.edu/html/students/grade_forgiv.stm

It is the policy of the University of South Carolina that every currently enrolled fully-admitted, degree-seeking undergraduate earning a “D+”, “D”, “F” or “WF” in a USC course may take up to two (2) undergraduate courses for a second time for the purpose of grade forgiveness. Both the first and second grades shall appear on the USC permanent record, but only the second grade will be used in computing the University of South Carolina cumulative grade point average. An explanatory notice will appear on the record. Once grade forgiveness is applied to a repeated course, the action may not be revoked.

Eligible students wishing to apply the course grade forgiveness policy to a course enrollment may do so at any time during his/her undergraduate enrollment, but no applications will be honored after the degree is awarded. Grade forgiveness can only be applied once per course for a maximum of two courses (not to exceed 8 credits) on a student’s undergraduate academic record, without regard to the number of degrees sought.

For a course taken the first time before the Fall 2012 semester, the forgiven and repeated class must both be taken at the same USC campus. The grade forgiveness policy was revised for 2012-13, so that for a course taken the first time during or after the Fall 2012 semester, the original course (first attempt) and the second attempt in the same course may be taken at the USC-Columbia campus or a USC regional campus (Lancaster, Salkehatchie, Sumter or Union). This does not apply to courses taken at USC Aiken, USC Beaufort and USC Upstate. Courses transferred from other institutions are excluded from this policy.

This policy does not preclude students from repeating classes multiple times, in accordance with program requirements, but only the second attempt at the class may forgive the original grade of D+, D, F, or WF. Only a regular letter grade can replace a forgiven grade. Grades of “W”, “I”, “S”, “U”, or “AUDIT” may not replace previous grades. Grades carrying an honor code violation sanction of “X” are not eligible for grade forgiveness.

Grade forgiveness does not apply to courses taken prior to Fall 2007.